Health Information Management
The Health Information Management Department (previously the Medical Records Department) is dedicated to maintaining your medical records and keeping your health information private and secure in accordance with federal and state regulations.
Medical records are kept for 20 years after the patient's discharge or final treatment. Patients have the right to review or, for a fee, receive copies of their medical records.
Obtain a Copy of Your Medical Record
To obtain a copy of your medical record, this release of information form must be properly filled out and mailed to the Health Information Management Department. The requestor must be a patient or patient's guardian/legal representative.
Our mailing address is:
Release of Information
Beth Israel Deaconess Medical Center
330 Brookline Avenue
Attn: Medical Records
Boston, MA 02215
We will mail your records to the address specified on the release of information form. For patient privacy protection, we do not fax or email medical records (except in the case of emergency care) to the provider.
The average turnaround time to obtain copies of medical records is usually 14 to 21 business days.
A fee may be charged based on the reason the copies are being requested. Under the law, effective October 1, 2015, fees for copies of medical records are:
- $22.32 based charge for the clerical and other administrative expenses related to complying with the request for making a copy of the record
- $0.76 per page for the first 100 pages copied
- $0.39 per page charge for each page in excess of 100 pages
There may be an additional fee charged for postage and the administrative cost of developing a summary of medical information if requested.
There is no charge for records that are requested for the purpose of continuity of care, which are sent directly to a physician's office and/or medical facility or for eligibility review with Medicare, MassHealth, or other public assistance programs.
In addition, there is no base fee charged for patient requests. However, requests from any other party that is not the patient or the patient's representative may be charged the base fee for administrative expenses.
If You are Under 18
In general, a person under the age of 18 cannot consent to the release of his/her medical records except in one of the following exceptions:
- Married, widowed, or divorced
- Parent of a child
- Members of the armed forcees
- Pregnant (or believes herself to be)
- Living apart from parents and managing his/her own finances
- Abortion records: records of unmarried minors who have received authorized consent from Superior Court for an abortion cannot be released without the minor's written consent